Cancellation

Cancellation of registration has to be made in writing to the Conference Secretariat. If a cancellation is received before or on May 24, 2018, reimbursement of the registration fee, minus €50,- handling charges, will be made. After this date, or if registrants fail to attend the conference for any reason whatsoever, regrettably no refund can be made. If, for reasons beyond the control of the organizers, the conference is cancelled, the registration fee will be refunded after deduction of expenses incurred by the conference.

Press

Representatives of the press and media agencies with media credentials are welcome to attend Sunbelt 2018 Conference. Contact the Conference Secretariat for details of media registration.

By registering as media representatives for Sunbelt 2018 Conference, journalists, press photographers, film crews and other members of the press accept that they must comply with the Sunbelt 2018 Conference Press Policy. Failure to do so may result in the immediate withdrawal of press registration.

Picture taking, audio/video recording and/or filming at Sunbelt 2018 venue without prior permission of the organizers are prohibited. Requests for interviews of speakers or faculty should be sent to the Meeting Secretariat.

Letter of Invitation

If you require an invitation letter as part of your visa application, you can request one as part of the online meeting registration process. Please complete your registration and send an email to the Meeting Secretariat stating that you would like to request an invitation letter. No letters of invitation will be issued without a completed meeting registration.

Privacy Policy

Privacy Policy: Personal data will be collected, processed and stored by Congress by design (the “Processor”), on behalf of Sunbelt Conference in its capacity as data controller, only for the preparation and execution of the Sunbelt 2018 Conference, June 26 – July 1, 2018. Delegates’ personal data will be retained securely and under the applicable law, you may, at any time, request access to your personal data, as well as its rectification, erasure or limited processing, portability of your data, or oppose to the processing by written request addressed to the Data Controller through the e-mail address sunbelt2018@congressbydesign.com.

Congress by design does not give your personal information to anyone else unless one of the following applies;

·         You would reasonably expect that your information will be passed on to the recipient as part of the provision of products or services to you ancillary to your registration for this conference;

·         You have consented;

·         It is required or authorized by law;

·         It will prevent or lessen a serious and imminent threat to somebody’s life or health;

·         It is reasonably necessary for the enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of public revenue.

Payment Methods

We accept payments by credit card, bank transfer and iDEAL (Dutch participants). We cannot accept payment by check and debit card. Any additional fees (e.g. bank charges) are at own expense.

Payment of the applicable registration fee must have been made within 14 days after registration to secure your participation.